Data Protection Policy

Data Protection Statement

in accordance with the EU General Data Protection Regulation (GDPR)

(Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC in the Official Journal of the European Union, OJEU L 119/1; effective date: 25 May 2018).

on the website www.berentzen-gruppe.de

At Berentzen-Gruppe AG in Haselünne we are very serious about protecting your personal data. We treat your personal data confidentially in conformity with statutory data protection regulations under German and European laws (in particular, the General Data Protection Regulation/GDPR and the German Telemedia Act/TMG)and the following Statement.

This Data Protection Statement relates to our website alone. If you are forwarded to other websites via links on our website, please seek information from those other websites about how they handle and process your data.

The legal basis for data processing, including on websites, is essentially the following provisions and legal regulations:

  • Your consent (Art. 6 para. 1 lit. a GDPR)
  • Fulfilment of agreements or other legal relationships (Art. 6 para. 1 lit. b GDPR)
  • Protection of legitimate interests / balancing of interests (Art. 6 para. 1 lit. f GDPR)

Based on the principles of data avoidance and data economy, we process personal data only as long as this is necessary within the meaning of the Statement below or prescribed by legislators (statutory storage period). If the purpose or right to process the collected personal data no longer exists or if the permitted storage period expires, we will lock or erase the data; that is, unless their further processing — with a time limit — is required, particularly for the following purposes:

  • Fulfilment of retention periods under commercial and tax laws, in particular pursuant to the German Commercial Code (HGB) and the German Tax Code (AO). The periods prescribed therein for retention or documentation run from two to at most ten years.

  • Preservation of evidence in the context of statutes of limitations. According to Secs. 195 et seq. of the German Civil Code (BGB), these limitation periods can run as long as 30 years, although the regular limitation period is three years.

  • Warranty or guarantee claims made by you.

To allow for a data lock at any time, it is necessary to keep the data in a lock file for control purposes. If there is no statutory duty to archive, you can also demand the erasure of such data. If a statutory duty to archive exists, we will lock these data if you wish. If providing personal data is mandated by law or contract, or is necessary for conclusion of a contract, we refer to the adverse consequences for not providing them.

In particular, the following terms used in this agreement are defined according to Art. 4 GDPR as follows:

  • Personal data: any information relating to an identified or identifiable natural person (hereinafter referred to as a "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

  • Data subject: any identified or identifiable natural person whose personal data are processed by the controller responsible for the processing.

  • Processing: any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

For further definitions, please refer to Art. 4 GDPR ( https://dejure.org/gesetze/DSGVO ).

1. Name and contact data of the controller responsible for the processing and of the internal Data Protection Officer

This Data Protection Statement is valid for data processing by the responsible operator of this website: Berentzen-Gruppe Aktiengesellschaft, Ritterstraße 7, 49740 Haselünne, Germany (hereinafter: Berentzen), e-mail: berentzen(ät)berentzen.de, phone: +49 (0)5961-502-0, fax: +49 (0)5961/502-268.

Berentzen's internal Data Protection Officer can be reached as follows:

Berentzen-Gruppe Aktiengesellschafft

Stephan Köster

Ritterstraße 7

49740 Haselünne

Phone: +49(0) 5961/502-0

Fax: +49(0) 5961/502-268

E-mail address: datenschutz(ät)berentzen.de

2. Collection and storage of personal data, nature and purpose of use

a. Call-up of the website (server log files)

When this website www.berentzen-gruppe.de is called up, information is automatically sent by the browser used on your terminal device to the server of this website. This information is stored temporarily in a log file. The following information is recorded without your doing anything and is stored until it is automatically deleted:

  • IP address of the querying computer (hostname)

  • access date and time

  • name and URL of the file called up

  • website from which the access originates (referrer URL)

  • browser used and operating system of your computer, if applicable

  • name of your access provider.

It is not possible to deduce your identity from this automatically generated information. The aforementioned data are processed for the following purposes:

  • Ensuring a smooth establishment of connection with the website

  • Ensuring a comfortable use of our website

  • Analysis of system security and stability

  • Other administrative purposes.

The legal basis for this data processing is provided by Art. 6 para. 1 sentence 1 lit. f of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter referred to as: GDPR). Our legitimate interest follows from the data collection purposes listed above. In no case will we use the collected data for the purpose of drawing conclusions as to your identity.

In addition, we use cookies as well as analysis services when you visit our website. More detailed explanations about this are provided to you under sections 4 and 5 of this Data Protection Statement.

b. Age verification

There is no age verification on this website, and consequently in this respect no specific personal data are processed by us and no cookies, etc., are placed.

c. Use of contact form/initiation of contact

We make it possible for you to contact us on this website using forms ("General Inquiries", "Contact" and "Press Mailing List"). You must provide a valid e-mail address for us to know from whom the inquiry is coming and to respond to it. In addition, your first and last name and your phone number are asked for, and for the "Press Mailing List" your mailing address as well. Further information can be provided voluntarily, particularly within the messages that you write via the contact forms.

And you can contact us by post or by berentzen@berentzen.de (see Contact and Regulatory Information). In that case, we will process accordingly the data that you send us in your contact initiation; besides purely technical data (see 2.a. above), these can also include real names (first/last name), user-names, addresses (street address, city, postal code), phone numbers or e-mail addresses.

We process your data received in the contact initiation to provide a proper reply.

The data collected by us and received from you in your contact initiation will be automatically erased after your inquiry has been taken care of, unless a justified interest exists for – time-limited – further retention (e.g. applicant data).

The data processing for the purpose of initiating contact with us is done on the basis of your freely given consent according to Art. 6 para. 1 sentence 1 lit. a GDPR.

d. Online applicants

On our website, we make it possible for you to submit an application to us by e-mail; you can do so under jobs(ät)berentzen.de, or for training under ausbildung(ät)berentzen.de.

We also offer you the possibility to contact us for application purposes using a separate contact form. The following data are to be provided in this case:

  • Sex
  • Last name, first name
  • Street address, postal code, city
  • Phone number
  • E-mail address

so that we can know who is making the inquiry and what position it is regarding, and so that we can answer you. We also ask for your first and last name and your telephone number. Additional data can be provided voluntarily, especially in the messages that you write via the contact forms.

We process the data that you send us in connection with your application (incl. the e-mail address you used to send it), in order to examine your suitability for the position (or perhaps other open positions at our company) and to carry out the application procedure.

The legal basis for processing your personal data in this application procedure is mainly Section 26 of the German Federal Data Protection Act (BDSG) as amended as of 25 May 2018. According to it, it is permissible to process data required in connection with the decision on establishing an employment relationship.

If it is the case that, after the conclusion of the application procedure, the data are required in the prosecution of a claim, data processing can occur on the basis of the requirements of Art. 6 GDPR, particularly to protect legitimate interests under Art. 6 para. 1 lit. f) GDPR. Our interest in that case consists in the assertion or defense of claims.

If an application is denied, the applicant's data will be erased after a reasonable time.

In the event that you have consented to continued storage of your personal data, we will place your data into our applicant pool. The data therein will be erased after expiration of a reasonable time, unless a legitimate interest in the data continues to exist (e.g., in the event the applicant was hired).

If, in the application procedure, you were accepted for a position, the data will be transferred from the applicant data system into our personnel information system.

Your applicant data will be screened by the human resources department after your application is received. Suitable applications will then be forwarded internally to the persons responsible for the open position in the department. Then the further steps will be agreed upon. Within the company, generally only those persons who need your data for the regular process of our application procedure will have access to them.

3. Sharing of data

Any transfer of your data to third parties will take place only for the purposes listed below.

We share your personal data with third parties only

  • if you have given your explicit consent to this under Art. 6 para. 1 sentence 1 lit. a GDPR

  • if the sharing is required under Art. 6 para. 1 sentence 1 lit. f GDPR for the assertion, exercise or defense of legal rights and there is no reason to assume that you have an overriding interest worthy of protection in your data not being shared

  • if a legal obligation to share the data exists under Art. 6 para. 1 sentence 1 lit. c GDPR

  • if this is legally permitted and is required under Art. 6 para. 1 sentence 1 lit. b GDPR for the performance of a contractual relationship with you.

  • on the basis of a processing agreement entered into by us with a processor according to Art. 28 GDPR

If we should form the intention to use the personal data for a purpose other than those mentioned above, prior to this further processing we will make available to you information about this other purpose and all other relevant information according to Art. 13 para. 2 GDPR.

4. Cookies

We use cookies on our website. These are small files that your browser automatically prepares and that are stored on your terminal device (laptop, tablet, smart phone, etc.) when you visit our site. Cookies do not harm your computer; they do not contain any viruses, Trojan horses, etc.

We use the following cookies:

  • Google Analytics (see below under subsection 5.a.)

  • _dc_gtm_UA-117124506-2 (approx. 30 seconds; is needed by the TagManager and identifies the associated Analytics account)

  • fe_typo_user (session cookie type 3)

  • cookiePermit (2 months; comfort and convenience reasons: stores the “OK” of the cookie banner, so that it is not displayed every time the website is called up)

  • ga-disable-UA-117124506-1 (approx. 80 years; stores the Analytics opt-out)

In a cookie, information is deposited that arises in connection with the specific terminal device used. But that does not mean that we obtain direct knowledge of your identity from this.

You can prevent the use and placement of cookies by blocking the placement of cookies in the browser (you will find information about this in the Help function of the browser). Opt-out cookies prevent the future recording of data when visiting this website. However, we would like to point out that in this case perhaps not all functions of this website can be used in full.

The deployment of cookies helps in particular to make the use of our website offering convenient for you. We use the following cookies specifically:

a. Session cookies, to detect that you have already visited individual pages of our website. They are only stored in the random access memory of the user's computer. In a session cookie, a randomly generated, unique identification number is deposited, a so-called session ID. In addition, a cookie contains the information about its source and a storage time-limit. These cookies cannot store any other data. Session cookies are deleted when the session of use of the website is ended.

b. Temporary cookies, which are stored on your terminal device for a certain defined period of time. When you visit our site again to use our services, it is automatically recognised that you were on our site before, and what inputs and settings you made, so that you do not have to enter them again.

c. Cookies for statistical recording and for the purpose of optimising our website offering (see section 5). These cookies also make it possible, when your visit our website again, to recognise automatically that you had already visited our website. These cookies are automatically erased after a period of time defined for each.

The data processed by cookies are required for the aforementioned purposes to protect our legitimate interests and that of third parties under Art. 6 para. 1 sentence 1 lit. f GDPR.

Most browsers accept cookies automatically. But you can set up your browser so that no cookies are stored on your computer or so a notice appears every time before a new cookie is placed. However, complete deactivation of cookies can lead to your not being able to use all the functions of our website. Session cookies (see above 4.a.) normally cannot be suppressed.

5. Tracking tools

The tracking measures listed below and deployed by us are carried out on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR. By means of the deployed tracking measures, we want to ensure a demand-oriented design and ongoing optimisation of our website. Secondly, we use tracking measures to record the use of our website statistically and analyse this use for the purpose of optimising our website offering. These interests are to be viewed as legitimate within the meaning of the aforementioned regulation.

The respective data processing purposes and data categories can be inferred from the corresponding tracking tools.

a. Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). The use encompasses the Universal Analytics operating standard. This makes it possible to associate data, sessions and interactions with a pseudonymised user ID across multiple devices and thus to analyse the activities of a user across devices (incl. cross-device tracking).

In this context, pseudonymised use profiles are prepared and cookies (see 4. above) are used. The information generated by the cookie about your use of this website, such as

  • browser type/version

  • operating system used

  • referrer URL (the previously visited site)

  • hostname of the accessing computer (IP address, abbreviated)

  • time of server request

is usually transmitted to a Google server in the United States and stored there.

If IP anonymisation is activated on this website, however, the IP address will be abbreviated beforehand by Google in the territory of Member States of the European Union or in other signatory countries of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States and abbreviated there. The IP address that the used browser transmits in the context of Google Analytics will not be combined with other data of Google. By order of the operator of this website, Google will use this information to analyse the use of the website, to compile reports on the website activities and to provide other services connected with the use of the website and the Internet to the operator of the website. These purposes in the present case also include the legitimate interest in the data processing. The legal basis for the deployment of Google Analytics is Art. 6 para. 1 lit. f GDPR. Sessions and campaigns are ended after a certain length of time expires. As a standard practice, sessions are ended after 30 minutes with no activity and campaigns are ended after six months. The time-limit for campaigns can be no longer than two years.

Besides the possibility of preventing the storage of cookies by setting the browser software accordingly (in that case an opt-out cookie is placed that prevents the future recording of your data when you visit this website; the opt-out cookie is valid only within this browser and only for our website and is deposited on your device; if you erase the cookies in this browser, you have to replace the opt-out cookie), you can prevent the recording to Google of the data generated by cookies and related to the use of the website (incl. IP address), and the processing of these data by Google, by downloading and installing the https://tools.google.com/dlpage/gaoptout?hl=de browser-add-on (deactivation add-on). To prevent recording by Universal Analytics across different devices, you must complete the opt-out on all the systems used. The opt-out cookie is placed by this route:

(Disabling Tracking). To prevent recording by Universal Analytics across different devices, you must complete the opt-out on all the systems used. We would like to point out that, if you opt-out, you may not be able to use all the functions of this website in full.

This information will perhaps also be transferred to third parties insofar as this is prescribed by law or to the extent that third parties are hired to process these data (see 3. above). In no case will your IP address be combined with other Google data. The IP addresses are anonymised, so that an association is not possible (IP masking, anonymizeIP).

You will find further information on data protection in connection with Google Analytics under Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=de).

6. Social media plug-ins

Plug-ins, by which you might be directly linked to our website, or conversely this website might be directly linked to a social media account of yours, and by which a certain usage behaviour of yours might become detectable, are not used on this website.

7. Rights of data subjects

You have the right, free of charge,

  • under Art. 15 GDPR, to demand information about your personal data that we process. In particular, you can demand information about the purposes of processing, the category of personal data, the categories of recipients to whom your personal data were or are disclosed, the planned duration of storage, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to complain, the source of your data if not collected by us, and about the existence of automated decision-making including profiling and meaningful information about its details, if any;

  • under Art. 16 GDPR, to demand the rectification of inaccurate data or the completion of your personal data stored with us without undue delay;

  • under Art. 17 GDPR, to demand the erasure of your personal data stored with us, unless the processing is necessary to exercise the right to a free expression of opinion and to information, to fulfil a legal obligation, for reasons of the public interest, or to assert, exercise or defend against legal claims; the same applies in the event of a restriction of processing;

  • under Art. 18 GDPR, to demand restriction of the processing of your personal data, if the correctness of the data is disputed by you, processing is unlawful but you refuse to have them erased, and we no longer need the data, but you need them to assert, exercise or defend against legal claims, or you have lodged a protest against processing under Art. 21 GDPR;

  • under Art. 20 GDPR, to demand to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format, or to have those data transmitted to another controller;

  • under Art. 7 para. 3 GDPR, to withdraw your previously given consent from us at any time. This will have the consequence that we will no longer be permitted in future to continue the data processing that was based on this consent;

  • not to be subjected to a decision based solely on automated processing — including profiling — that has legal effect in relation to you or significantly harms you in a similar manner, insofar as the decision (1) is not required for the conclusion or performance of a contract between the data subject and the controller, or (2) is not permissible based on legal regulations of the European Union or of the Member States to which the controller is subject and these legal regulations contain appropriate measures to protect the rights and freedoms and the legitimate interests of the data subject or (3) is not made with the express consent of the data subject. If the decision (1) is required for the conclusion or performance of a contract between the data subject and the controller or (2) if it occurs with the express consent of the data subject, the Berentzen-Gruppe Aktiengesellschaft will take reasonable measures to protect the rights and freedoms and legitimate interests of the data subject, which shall include at a minimum the right to force a person to act on behalf of the controller, the right to explain one's own standpoint, and the right to challenge the decision. If the data subject would like to assert rights with respect to automated decisions, he/she can at any time contact an employee of the controller responsible for the processing and

  • object to a supervisory authority in accordance with Art. 77 GDPR. For this purpose, you can usually turn to the supervisory authority of your customary place of residence or employment or of the registered office of our firm.

To assert the rights of a data subject, please send an e-mail to datenschutz(ät)berentzen.de.

8. Right of Objection/Withdrawal

Insofar as your personal data are processed on the basis of legitimate interests under Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right under Art. 21 GDPR to lodge an objection to the processing of your personal data or to withdraw any consent to the processing, to the extent that there are reasons for it resulting from your particular situation or that the objection/withdrawal is directed against direct advertising. In the latter case, you have a general right of objection/withdrawal that will be put into effect by us without your indicating any particular situation.

If you would like to make use of your right of objection/withdrawal, an e-mail sent to datenschutz(ät)berentzen.de will suffice.

9. Data protection

Within the website visit, we use the prevalent SSL method (Secure Sockets Layer) in combination with the highest encryption level that your browser supports. Generally, this is 256-bit encryption. You can tell whether a specific page on our website is transmitted in encrypted form by the locked image of the key or lock symbol in the lower status bar of your browser.

In addition, we use suitable technical and organisational security measures to protect your data against random or deliberate manipulation, partial or total loss, destruction or unauthorised access by third parties. Our security measures are continually enhanced in step with technological developments.

10. Up-to-dateness and amendment of this Data Protection Statement

This Data Protection Statement is currently valid and is updated as of 25 May 2018 (effective date of the GDPR).

On account of the further development of our website and offerings made via the website, or due to changes to legal or regulatory requirements, it may become necessary to amend this Data Protection Statement.

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